Duties of Treasurer
|American Heraldry Society||SUBJECT||Duties of Treasurer|
|Governors' Policy Manual||VERSION||Revised||EFFECTIVE 14-May-12|
2.5 Duties of Treasurer
2.5.1 Chief Financial Officer.
126.96.36.199 The Treasurer is the chief financial officer of the Society.
2.5.2 Duties under Society By-Laws.
188.8.131.52 The Treasurer shall perform the duties required of the office by the Society’s By-laws.
2.5.3 Additional Financial Duties. The Treasurer:
184.108.40.206 Serves as the chair of the Finance Committee.
220.127.116.11 Prepares an annual budget for review and recommendation by the Finance Committee and approval by the Board.
18.104.22.168 Prepares in a timely and accurate manner reconciled statements of all accounts and financial assets monthly for review by the Finance Committee, verification by the Audit Committee, and review by the Board.
22.214.171.124 Prepares in a timely and accurate manner quarterly financial reports if required by the Board in its discretion and the annual financial report for review by the Finance Committee, verification by the Audit Committee, and review by the Board.
126.96.36.199 Ensures that accurate books and records on financial condition are maintained and that the complete records of the Society are available to the person verifying financial reports.
188.8.131.52 Ensures that the assets are protected and invested according to Society policy.
184.108.40.206 Ensures Audit and Finance Committee members have the level of access to accounts and account information as required by the By-Laws or by Board policy.
220.127.116.11. Understands the duties of the President and is willing to perform those duties in the President’s temporary or permanent absence.
2.5.4 Use of Generally Accepted Principles.
18.104.22.168 In preparing reconciliations and financial statements, the Treasurer shall use generally accepted accounting principles.
2.5.5 Requirements for Financial Accounts.
22.214.171.124 In establishing and maintaining financial assets, the Treasurer should ensure that the accounts are Federally-insured, provide electronic statements to multiple persons, and permit online access.
126.96.36.199 Each institution holding an account must provide the Audit Committee chair with independent access to account information.