Duties of Treasurer
|American Heraldry Society||SUBJECT||Duties of Treasurer|
|Governors' Policy Manual||VERSION||Revised||EFFECTIVE 14-May-12|
2.5 Duties of Treasurer
2.5.1 Chief Financial Officer.
188.8.131.52 The Treasurer is the chief financial officer of the Society.
2.5.2 Duties under Society By-Laws.
184.108.40.206 The Treasurer shall perform the duties required of the office by the Society’s By-laws.
2.5.3 Additional Financial Duties. The Treasurer:
220.127.116.11 Serves as the chair of the Finance Committee.
18.104.22.168 Prepares an annual budget for review and recommendation by the Finance Committee and approval by the Board.
22.214.171.124 Prepares in a timely and accurate manner reconciled statements of all accounts and financial assets monthly for review by the Finance Committee, verification by the Audit Committee, and review by the Board.
126.96.36.199 Prepares in a timely and accurate manner quarterly financial reports if required by the Board in its discretion and the annual financial report for review by the Finance Committee, verification by the Audit Committee, and review by the Board.
188.8.131.52 Ensures that accurate books and records on financial condition are maintained and that the complete records of the Society are available to the person verifying financial reports.
184.108.40.206 Ensures that the assets are protected and invested according to Society policy.
220.127.116.11 Ensures Audit and Finance Committee members have the level of access to accounts and account information as required by the By-Laws or by Board policy.
18.104.22.168. Understands the duties of the President and is willing to perform those duties in the President’s temporary or permanent absence.
2.5.4 Use of Generally Accepted Principles.
22.214.171.124 In preparing reconciliations and financial statements, the Treasurer shall use generally accepted accounting principles.
2.5.5 Requirements for Financial Accounts.
126.96.36.199 In establishing and maintaining financial assets, the Treasurer should ensure that the accounts are Federally-insured, provide electronic statements to multiple persons, and permit online access.
188.8.131.52 Each institution holding an account must provide the Audit Committee chair with independent access to account information.