The American Heraldry Society

4.3.1.1 The Finance Committee (“committee”) is responsible for monitoring the Society’s overall financial health, including overseeing budgeting and financial planning, safeguarding the organization’s assets, reviewing and proposing internal controls and fiscal policies, anticipating financial problems, and ensuring that the Board receives accurate and timely financial information.

4.3.2.1 The committee consists of the President, Secretary, and Treasurer.

4.3.2.2 The Board may appoint advisory members with financial expertise demonstrated by professional certification, education and/or prior business experience in budgeting and finance.

4.3.3.3 The Treasurer serves as committee chair. The Vice President serves as committee vice-chair.

4.3.3.4 Any Board member or Society officer may attend a committee meeting.

4.3.3.1 Ensure the day-to-day financial operations of the Society are conducted effectively and efficiently and review financial statements prepared by the Treasurer.

4.3.3.2 Review the annual budget prepared by the Treasurer and recommend it to the full Board for approval.

4.3.3.3 Monitor budget implementation and financial procedures.

4.3.3.4 Review internal financial controls and monitor budget assets.

4.3.3.5 Monitor compliance with federal, state, and other reporting requirements.

4.3.3.6 Help the full Board and Society members understand the Society’s finances.

4.3.4.1 Each committee member shall be a signer on each account holding Society financial assets.

4.3.4.2 Each committee member shall be given access to all assets and information on those assets at a level appropriate and necessary to carry out their duties as committee members.

4.3.4.3 The Board shall ratify committee decisions made under Sections 4.3.4.1 and 4.3.4.2 before the decisions are effective. If the Board does not ratify committee decisions under those sections, the decisions are void.

4.3.4.4 When a committee member other than the Treasurer resigns or is replaced for any reason, the Treasurer shall ensure the revocation within 15 business days of that committee member’s rights of access, including the revocation of user names and passwords and removal of mailing addresses by the appropriate financial institution.

4.3.4.5 When the Treasurer resigns or is replaced for any reason, the President shall ensure the revocation within 15 business days of that chair’s rights of access, including the revocation of user names and passwords and removal of mailing addresses by the appropriate financial institution.